Budget is one of the most complicated parts of a proposal, but still it is also the most important one. A project that offers great clarity in its proposal will always have a convincing budget at hand and a convincing budget will always a clear proposal. So budget is basically a process that you keep coming back to again and again during the proposal development process.
To begin writing the budget, first start listing out the activities you have developed in the proposal. Activities can throw a lot of light upon the nature of costs involved in the project. Each of the activities requires inputs to implement them. You can list them out through a brainstorming session with your NGO team.
- Food expenses per participant
- Accommodation per participant
- Travel expenses per participant
- Equipment costs for the workshop
- Rental expenses of venue
- Consultancy fee for Resource persons
Some simple tips for developing a good budget are:
- Do not try to mention high administrative costs (In fact, many donor agencies do not even prefer to fund administrative costs for NGOs).
- Do not give out a high part of budget on purchasing office equipment such as computers and others. This is never acceptable for any donor agency.
- Matching contribution can give a strong boost to your project. Identify other resources that can support your project besides the donor to whom you are sending the proposal.
For a detailed explanation on the budget making process for NGOs, visit this link.