Deadline: 22 September 2015
The European Bank for Rural Development (EBRD) is currently inviting applications from the eligible applicants for the post of Senior Admin Assistant based in London, UK.
The Senior Administrative Assistant is responsible for all general admin tasks within the team with the added responsibility, such as budget management/assistance, portfolio administration, procurement administration etc.
The EBRD is a unique international financial institution that supports projects in 29 countries from central Europe to central Asia.
Key Job Responsibilities
The Senior Admin Assistant will perform the following functions-
- Proactively monitor the budget and review all charges to the team’s budget, either as Budget Officer or Alternate Budget Officer, to ensure the accuracy of all financial details and compliance with the Bank’s procedures.
- Daily responsibility for approving payments in SAP whether through the Expenses/Petty Cash system, purchase orders or parked journals.
- Liaise with Communications to ensure the accuracy of all the team’s internet and intranet pages.
- Manipulate data and produce reports through systems such as SAP, Data warehouse, CAR or BPN as requested.
- Prepare presentations and briefing notes for the team for speaking/meeting engagements.
- Arrange and confirm meeting appointments for assigned bankers/managers.
- Provide back up for other admin/secretarial staff in the team during absences.
- Monitor and report on achievement of the department’s Work Programme/Operational Plans/Scorecard, in order to provide the Director with an accurate snapshot of progress.
- Lead coordination of the following quarterly monthly team reports: the ETC Local Currency Programme and four EU-EBRD risk sharing programmes.
- Lead coordination of ETC Initiative reporting amongst RO Heads and Directors: monthly ExCom reporting and quarterly Board reporting.
- Assist with preparation and editing of internal documents to be submitted to the Bank’s committees (e.g. ExCom, OpsCom, SP Com, TC Com, BAAC, FOPC, Board).
- Diary management – arranging internal and external meetings, conference calls and responding to meeting requests on behalf of the team and line manager.
Eligibility Criteria
Applicants must have-
- High School Education;
- A recognised secretarial or business qualification would be useful, but is not essential;
- Fluent English, with excellent written and oral communication skills;
- Knowledge of another language both written and spoken would be useful;
- Administrative and secretarial experience essential;
- High level of numeracy;
- Attention to detail and eye for accuracy;
- Ability to build effective working relationships with clients and colleagues at all levels in a multicultural environment;
- Strong team player, with the ability to work highly efficiently and to handle simultaneous assignments involving a wide range of bank-wide contacts;
- Ability to exercise judgment on and deal discretely with confidential/sensitive information and data;
- Excellent organisational and administrative skills;
- Ability to prioritise and & manage time, manage work, cope under pressure with continuously changing priorities with no or little supervision, schedule own work and take initiative;
- Excellent interpersonal and communication skills at all levels in a multicultural environment;
- Computer literacy: Windows XP, Microsoft Outlook, Word, Excel, PowerPoint;
- Proven skills to do business correspondence and document writing, summarise information in written narratives and presentations including textual, numeric and graphic/charts parts;
- Knowledge of SAP desirable but not essential.
How to Apply
Applications must be submitted through online process.
For more information, please visit EBRD.
