Deadline: 14 October 2015
The World Health Organisation (WHO) is currently seeking applications from the eligible applicants for the post of Senior Human Resource Assistant based in Kuala Lumpur, Malaysia.
The primary role of WHO is to direct and coordinate international health within the United Nations’ system.
Key Job Responsibilities
The Senior Human Resource Assistant will perform the following functions-
- Appointment of Professional Staff and appointments by Inter-Agency transfer, secondment or Loan for all categories of staff.
- Extension of temporary contracts for professional staff, taking into consideration the contract history and administer applicable entitlements accordingly.
- Administer and prepare letters related to reassignments with change in duty stations including reassignment through arrangements of loans or secondments and reassignment to special operation approach (SOA) duty stations.
- Administration of appointment, reassignment and separation related entitlements and review periodical entitlements, when required.
- Separation of staff members (in professional (P) and higher categories) and administering terminal entitlements.
- Processing sick leave under insurance cover (SLIC) cases and Global Management System (GSM) administration related to SLIC (contract extension, special leave with full pay (SLWFP), sick leave, SLIC dates and extension, annual leave adjustment, home leave adjustment, within-grade increase (WIGI) adjustment, changing SLIC or sick leave to service incurred).
- Review and administer annual leave adjustment, when required.
- Review and administer home leave due date adjustment, when required.
- Review and administer Rental Subsidy and Rental Advances.
- Prepare Salary Step Review forms.
- Initiate related travel requests and Retroactive Travel Claims (RTCs) for appointment, reassignment and separation.
- Processing of education grant claims independently for full year including transmission of weekly payroll reports to Payroll/GSC and cases involving interagency transfers.
- Uploading all GHR transaction related supporting documents in the L Drive for Enterprise Content Management (ECM) upload.
- Guide G4 and G5 colleague in implementing complex GHR transactions in GSM.
- Act as mentor for new staff members and provide appropriate on job training through buddy arrangements.
- Support P staff in delivering classroom training when required.
- Updating the status of implementation in both eService Level Agreement and HR Action Plan (HRAP).
Eligibility Criteria
Applicants must have-
- Complete secondary school education or its equivalent.
- Higher level education in Human Resources or related field.
- Minimum of 8 years of relevant experience in HR management and/or administration.
- 6 years with a relevant first university degree.
- 5 years with a relevant advanced university degree.
- Experience with ERP packages such as Oracle.
- Expert knowledge of English, both written and spoken.
How to Apply
Applications must be submitted through online process.
For more information, please visit WHO.
