Deadline: 2 October 2015
The United Nations Development Programme (UNDP) is currently seeking applications from the eligible applicants for the post of Programme Assistant based in Addis Ababa, Ethiopia.
UNDP works in more than 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion.
Key Job Responsibilities
The Programme Assistant will perform the following functions-
- Perform a wide range of office support and administrative functions.
- Respond or draft responses to routine correspondence and other communications; use standard word processing package to produce a wide variety of large, complex documents and reports.
- Monitor processes and schedules related the Office’s outputs, products, tasks, etc.
- Assist in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements.
- Generate a variety of standard statistical and other reports, work orders, etc., using various databases.
- Proofread documents and edit texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format.
- Screen phone calls and visitors; respond to moderately complex information requests and inquiries, and as necessary, refer inquiries to appropriate personnel for handling.
- Provide secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc.
- Maintain calendar/schedules for the Inter-Regional Adviser; monitor changes and communicate relevant information.
- Review, record, distribute and/or process mail and other documents; follow-up on impending actions.
- Update and maintain large distribution lists; monitor, prepare and distribute various materials, report, using electronic formats; handle arrangement for printing and translation as necessary; coordinate shipment arrangements, courier services, etc.
- Perform general administrative tasks (e.g. leave and attendance recording, arrangements for meetings and other events, reservations, budget follow-up, etc.), to include preparing and/or processing administrative requests/documents (e.g. requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications, etc.).
- Maintain files (both paper and electronic) and databases.
- Performs other duties as assigned.
Eligibility Criteria
Applicants must have-
- High school diploma or equivalent.
- Must have passed the United Nations Administrative Support Assessment Test (ASAT) at Headquarters or an equivalent locally-administered test at Offices Away.
- At least 4 years’ experience (after high school diploma) in general office support or related area is desirable.
- English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required.
- Knowledge of another official United Nations language is an advantage.
- Knowledge of French and Amharic will be desirable. Previous experience working with Pan African institutions will be an advantage.
How to Apply
Applications must be submitted through online process.
For more information, please visit UNDP.
