Archives for May 2009

Page 2 6.2 Fund Disbursement All payments be made either by cheque or cash. 6.2.1 Payment by Cheque (1) Payment for Purchases Payment against purchases exceeding ______ shall be made by cheque. (2) Payment for Services Rendered a. Payments for Staff Salaries i . Payment … [Read more...] about Payment Procedures

Page 1 6.1 Fund Receipt 6.1.1 Sources of Funds NGO receives funds from the following sources: i. Dollar supported project fund. ii. Membership fees. iii. Income from short term professional services and consultancy assignments undertaken by NGO. iv. Grants Donations … [Read more...] about NGO Finance Policy

5.1 Purpose To carry out its activities, NGO needs material resources. The quality of these resources is dependent upon how they are used. Material resources are in large part durable goods, which need to be well-managed to be maintained in good condition. These goods include stationary, tables, … [Read more...] about 5. Fixed Assets Policy for NGOs

4.1 Purpose The purchase of goods and services is necessary for the smooth operation of the organization. The aim of the internal control system for the supplying of goods and services is to ensure orders are handled by individuals having skills in evaluating what purchases are required from … [Read more...] about 4. Procurement Policy for NGOs

3.1 Purpose NGO seeks to effectively manage the computer system for guiding the use, maintenance and security of the computer equipment. Employees are responsible for ensuring that the procedures and policies suggested here are followed. 3.2 Use Using computer equipment requires particular … [Read more...] about 3. Computer Policy for NGO Office Management

2.1. Purpose The purpose of this policy is to control and reduce the communication cost in an effective way. Telephones are the most convenient and fastest mode of communication but for long distance communication, they are expensive. There are other modes for fast communication such as … [Read more...] about 2. Communications Policy for NGO Office Management

(3) Annual Performance Evaluation The annual performance evaluation is the analysis, based on documentation from previous stages of the process, of an employee’s work record. The evaluation addresses two fundamental questions. The first relates to the past and involves verifying what was … [Read more...] about Policy for Annual Performance Evaluation at NGOs

1.12.2 Elements of the Performance Evaluation System A performance evaluation system is composed of three main stages that generally take place over a period of a year: (1) Performance planning The performance planning stage enables employees and supervisors to come to an agreement on what … [Read more...] about Peformance Evaluation System Policy for NGOs

1.11.3 Grievances If an employee feels unfairly treated by circumstances that infringe on his/her rights or change his/her employment conditions, he/she should discuss the situation with his/her immediate supervisor. If, after the matter has been discussed and corrective measures taken, an … [Read more...] about Settling Grievance Policy in NGOs

1.11 Conflict Management 1.11.1 Conflict Resolution Whenever a dispute arises among the NGO staff, it shall be resolved in a constructive manner, i.e. the solutions shall lead to positive changes. Employees who feel unfairly treated or who have complaints about a situation or about working … [Read more...] about Conflict Management Policy in NGOs