Deadline: 27 July 2015
The International Union for Conservation of Nature (IUCN) is currently seeking applications from the eligible applicants for the post of Finance and Logistics Assistant under Global Forest and Climate Change Programme (GFCCP), based in Washington DC, USA.
IUCN’s work focuses on valuing and conserving nature, ensuring effective and equitable governance of its use, and deploying nature-based solutions to global challenges in climate, food and development. IUCN supports scientific research, manages field projects all over the world, and brings governments, NGOs, the UN and companies together to develop policy, laws and best practice.
Key Job Responsibilities
The Finance and Logistics Assistant will perform the following functions-
- Maintain, monitor, and review project budget and expenditures in consultation with the project manager and IUCN’s finance department staff in Washington DC and Headquarters.
- Draft, process and monitor all contracts by following IUCN’s internal control system.
- Process all payment requests for sub-grants, research, and professional service agreements and other expenditure claims by making sure the required approvals, supporting documents and charge codes are provided to the IUCN Washington DC finance office for processing of payment and record on timely manner.
- Prepare and submit the monthly credit card expenditure claim reports of the project staff to IUCN Washington DC finance office in a timely manner.
- Ensure compliance with donor contractual terms and conditions for reporting requirements, including tracking cost-share requirements, maintaining all receipts for expenses, and other requirements as determined by the donor.
- Track travel and credit card expense reports for members of the project teams and work closely with IUCN’s finance department to ensure expenses are recorded properly.
- Comply with all internal IUCN financial reporting, budgeting and contract processes, and deadlines.
- Prepare additional budgets and spreadsheets as requested/needed.
- Help plan and facilitate meetings and events, including logistical arrangements.
- Provide support on travel arrangements.
- Carry out other financial, logistical and administrative duties for the project as needed.
Eligibility Criteria
Applicants must have-
- Undergraduate education to advanced university degree in Business Administration, Accounting, Finance, Office Management or a first level university degree with relevant experience in accounting, business, public administration, or a related field
- 3-5 years of relevant professional experience in an office environment and international organization
- Experience in managing multiple grants, sub-grants, and contracts and project budgets
- Fluency in written and spoken English is essential. Proficiency in a second language is a plus
- Strong interest in program/project administration and coordination
- Experience with, or demonstrated aptitude for, financial management
- Experience in logistics and procurement, preferable related to events and travel arrangements
- Excellent financial, accounting, and reporting skills, as well as good exposure to project administration
- Strong analytical capabilities and a high level of organization and attention to detail
- Ability to work with people from diverse cultures and disciplines
- Results driven, personal commitment, efficiency, flexibility, and problem-solving skills
- Demonstrated capacity to work well under pressure and successfully Proficient with MS Excel, MS Word
- Previous experience with financial software highly desirable
- Excellent oral and written English language skills
- Ability to work both independently without direct supervision
How to Apply
Applications must be submitted through online process.
For more information, please visit IUCN.
