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Programme Associate at UNDP, Thailand

Deadline: 16 September 2015

The United Nations Development Programme (UNDP) is currently seeking applications from the eligible applicants for the post of Programme Associate based in Bangkok, Thailand.

UNDP helps countries pursue a development response to all citizens, to ensure that economic growth benefits everyone, including those at greater risk of exclusion.

Key Job Responsibilities

The Programme Associate will perform the following functions-

  • Support to effective and efficient functioning of the Regional Programme and Associate project;
  • Support to management of the Regional Programme and Associate projects;
  • Administrative and financial management support to Programme/Projects;
  • Implementation of operational strategies, including the RBAP Regional Programme;
  • Financial management of the PEI Asia-Pacific programme and associated initiatives;
  • Administrative and logistical support to the Inclusive Growth Team and associated project units;
  • Support to resource mobilization;
  • Facilitation of knowledge building and knowledge sharing;
  • Presentation of background information for formulation of regional programme, draft project documents, work plans, budgets, proposals on implementation arrangements;
  • Provision of guidance to country offices and the executing agencies on routine implementation of projects;
  • Presentation of information for audit of regional projects, supports implementation of audit recommendations;
  • Review of project Financial Reports; preparation of non-PO vouchers;
  • Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas;
  • Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
  • Creation of requisitions in Atlas, register of goods receipt in Atlas;
  • Making budget check for requisitions, POs and vouchers;
  • Work in close collaboration with the Sustainable Development Cluster in HQ, Global Centres such as the Poverty Environment Facility in Nairobi, relevant units in Country Offices, other UNDP units and donors to ensure consistent collation of information and inputs into BRH, BPPS, donor and other reporting formats and platforms for administrative and operational processes;
  • Prepare Team and Project shadow budgets and expenditure records, and support project managers on budget management, and review and monitoring of project budgets;
  • Prepare and monitor budget authorizations to Country Offices in line with approved workplans;
  • Assist budget managers with contract requests (Individual Contracts, Institutional Contracts, Contract for Professional Services, LTAs) and processing;
  • Ensure that supporting documentation needed for contract files is obtained and provides relevant forms to vendors;
  • Follow up on approvals for payment requests and ensure that performance evaluations are completed;
  • Analysis of information on donors, preparation of donor’s profile;
  • Track and reporting on mobilized resources. Review of contributions agreement, managing contributions in Atlas;
  • Organization of trainings for the operations/ projects staff on projects managed by the Unit;
  • Provide guidance and training to other colleagues on administrative matters as required;
  • Synthesis of lessons learnt and best practices in programme;
  • Sound contributions to knowledge networks and communities of practice.

Eligibility Criteria

Applicants must have-

  • Secondary Education, preferably with specialized certification in Accounting and Finance;
  • University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement;
  • 6 years of progressively responsible administrative or programme experience is required at the national or international level;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems;
  • Fluency in English and language of the duty station.

How to Apply

Applications must be submitted through online process.

For more information, please visit UNDP.