Deadline: 6 October 2015
The Amnesty International is currently seeking applications from the eligible applicants for the post of Finance and Office Manager based in Bangkok, Thailand.
Amnesty International is a global movement of more than 7 million people, campaigning for a world where human rights are enjoyed by all.
Key Job Responsibilities
The Finance and Office Manager will perform the following functions-
- Ensure the financial control of the [sub-region] Regional Office’s activities through ensuring implementation of strong finance policies, systems, processes, and review of monthly balance sheet reconciliations.
- Ensure the management reporting requirements of the office are met; including accurate and timely monthly management accounts forecasts and budgets.
- Ensure value for money is achieved by producing financial analysis to support the organization in determining resource allocation decisions including through adequate procurement practices.
- Ensure the cash flow of the office is managed to ensure sufficient liquid reserves and minimal exchange rate risk, in conjunction with the IS London Finance team.
- Manage the payroll of the office, via outsourced payroll providers where relevant, to ensure timely and accurate payments to staff.
- Ensure capability to report on restricted funding as required.
- Ensure maintenance of office infrastructure including facility management, power management, equipment maintenance and asset management.
- Ensure proper security of the premises and other assets of the organization through outsourced security arrangements and maintenance of current approved security plan.
- Work with the Organizational Development and Human Resources Directorate to ensure the effective use of people management policies and procedures, as appropriate.
- Develop, provide or commission training and coaching for managers and employees to improve their awareness of and effective application of people management policies and practices.
- Oversee and authorise the preparation and issue of appropriate contractual documentation in relation to terminations and variations of employment, including accurate and timely notification to relevant parties.
- Facilitate recruitment and induction of new staff and volunteers to the regional office; lead on recruitment and induction of new staff and volunteers to the Finance function.
- Ensure staff in location (current and new joiners) are supported by providing liaison management in-country. This could include providing support on matters such as immigration agency liaison, landlord negotiation, etc.
- Ensure development, execution and maintenance of quality-controlled IT and Information Management with support from the IS IT team, in order to provide a complete and useful instrument to adequately support the operations of Amnesty.
- Manage the staff assigned or direct reports, ensuring compliance with all areas of Staff Terms and Conditions of Employment and related policies and procedures, including those relating to cultural diversity; equal opportunities; recruitment; health and safety; training; supervision and performance assessment.
Eligibility Criteria
Applicants must have-
- Qualified accountant – essential;
- Experience in the management and support of staff;
- Experience in setting up and managing organizational systems and processes in finance, administration, IT, legal and HR. Start-up experience preferred;
- Experience of preparing and monitoring budgets and an ability to identify budget problems and solve them;
- Experience of the day- to-day management of an office, including excellent multi-tasking and time management skills;
- Extensive experience in providing human resources expertise and support to management and staff; ideally with experience of working in a regional office within an international organization framework
- Excellent communication skills, including experience in drafting and correspondence;
- Fluent in written and spoken English and [language];
- Experience in establishing, organizing and maintaining comprehensive information systems;
- Experience of dealing with suppliers and external contacts, including the ability to preempt and troubleshoot issues, negotiate contracts and provide advice based upon some understanding of local contract law.
- Must have relevant local network within areas such as tax, immigration, office support service contractors etc.
- Other relevant management qualifications – advantageous.
How to Apply
Applications must be submitted through online process.
For more information, please visit AIIS.
