Deadline: 21 October 2015
The Office of Human Resources Management (OHRM) is currently seeking applications from the eligible applicants for the post of Senior Programme Management Assistant, based in Nairobi, Kenya.
OHRM is responsible for implementing the vision of the Secretary-General for an integrated Global Secretariat, with a multi-skilled, versatile, high-performing and mobile workforce that operates across disciplines to fulfill the Organization’s complex and interrelated mandates in an efficient and cost-effective manner.
Key Job Responsibilities
The Senior Programme Management Assistant will perform the following functions-
- Collect, evaluate and process budgetary data and maintain updated databases.
- Review, analyse and assist in the finalization of cost-estimates and budget proposals.
- Review the monthly status of the allotment reports to ensure financial resources are utilized to implement activities according to approved budgets and work plans.
- Ensure timely submission of reports and disbursement requests.
- Prepare financial reports in line with reporting requirements of various donors and Multi Partner Trust Fund.
- Monitor budgetary commitments, including verification of charges and obligation documents.
- Compile a list of unliquidated obligations on a periodic basis.
- Prepare periodic budget revisions and input funding documents in the applicable accounting system.
- Initiate reconciliation, analysis and correction of accounting transactions.
- Assist with preparation of periodic internal reports.
- Review cooperation agreement partner financial reports and verify consistency with audit reports.
- Initiate administrative actions for implementation in liaison with the administrative offices.
- Maintain liaison and coordination with project staff on administrative matters.
- Draft routine responses to administrative, financial and audit queries.
- Train new or lower level staff members.
- Prepare routine and ad hoc reports on programme/projects financial information.
- Undertake any other duties as required.
Eligibility Criteria
Applicants must have-
- Completed of secondary education or equivalent is required.
- Additional technical training in Finance, Budget and Accounting, highly desirable.
- Passed the United Nations Administrative Support Test (ASAT) or the Global General Service Test (GGST) at Headquarters or at Offices Away from Headquarters (OAHs).
- A minimum of 10 years of experience within an international organization in the field of finance, budget, accounting, audit, administrative services or related area, including at least two years in UN system.
- English and French are the working languages of the United Nations Secretariat.
- Fluency in oral and written English is required. A good working knowledge of French is desirable.
How to Apply
Applications must be submitted through online process.
For more information, please visit OHRM.
