Deadline: Ongoing
Catholic Relief Services (CRS) is currently seeking applications from the eligible applicants for the post of Deputy Chief of Party in Kabala, Sierra Leone.
The Deputy Chief of Party will support the Chief of Party (COP) in the overall management of the “All Pikin for Learn” program.
CRS carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas.
Key Jobs Responsibilities
The Deputy Chief of Party will perform the following functions-
- Ensure that efficient structures and systems are in place to assure accountability of FFE food commodities.
- Manage the protocol surrounding the acquisition and use of waybills including the approval of all waybills written for the movement of food.
- Supervise the preparation of accurate quarterly Commodity Status Reports, Recipient Status Reports and Loss Status Reports for submission to USDA through CRS.
- Supervisee the preparation of timely and accurate DMCR’s on behalf of the project.
- Review all Monitoring Reports on food distributions including regular warehouse inventories of warehouses.
- Periodically review CRS’ commodity management, warehousing, transport and handling arrangements to assure compliance with USG Regulations.
- Ensure that adequate control and risk mitigation measures are in place at each stage of the supply chain of commodities.
- Oversee the analysis of commodity losses, consolidation of Damaged and Missing Commodity Reports (DMCR’s).
- Ensure that unfit commodities all project warehouses are certificated and disposed of in accordance with Regulation 11.
- Support the MEAL Coordinator, the Commodity Supply Chain Management and Field Staff in the roll out and use of Field Based Technology for the capture and analysis of food and other data in the field.
- Supervise and mentor team of one Commodity Supply Chain Manager, one Commodity Supply Chain Coordinator, 2 Commodity Supply Chain Assistants and one Stores Clerk.
- Conduct performance appraisals and regular coaching sessions to improve performance of supervisees.
- Supervise the activities of the Commodity Supply Chain Manager and all other commodity management staff.
- Ensure CRS commodity staffs have adequate knowledge to manage commodity as per USDA regulations.
- Arrange training program commodity staff in end use monitoring, warehouse management/record maintenance and report preparation.
- Oversee all aspects of contracts management related to food commodity importation, handling, storage, and transportation from the port of Freetown to each of the 192 schools in the program area.
- Transportation from Freetown to Kabala and from Kabala to the school locations.
- Ensure compliance with agency record retention policies.
- Ensure the maintenance of a record retention system, including hard copy and electronic filing systems.
- Ensure country program is prepared for audits and auditors.
- Ensure any audit findings are closed within a reasonable period and the cause of the finding has been effectively corrected.
Eligibility Criteria
Applicants must have-
- Masters degree in Social Sciences, Economics, Business Administration, Logistics Management or equivalent experience.
- At least 5 years experience in Administration, Commodity Management, and Logistics.
- Three years’ experience in Title II commodities management as a Senior Manager. Experience and skill in the.
- Experience with Food Aid programs especially Title II, with an in-depth knowledge of USAID Regulation 11 and 26, with OMB Circulars, A-122 and A-133, CRS Commodity Management Manual, and GACAP.
- Supervision experience required.
- Excellent writing and communication skills.
- Demonstrated ability to work in multidisciplinary teams and independently to meet strict deadlines.
- Willingness to live in and travel to remote parts of the country with basic amenities.
- Excellent knowledge of computer word-processing and spreadsheet programs and in Foodlog.
How to Apply
Applicants must submit their applications through online process.
For more information, please visit CRS.
