Deadline: 29 November 2015
World Health Organization (WHO) is currently seeking applications from the eligible applicants for the post of Administrative Officer in Dili, Democratic Republic of Timor-Leste. The duration for the post is of 2 years.
The mission of WHO is to direct and coordinate international health within the United Nations’ system.
Key Jobs Responsibilities
The Administrative Officer will perform the following functions-
- Directs, manages and advices staff in delivering a full range of administrative services in support of budget and finance, human resources, procurement, travel, ticketing and transportation, fellowships, building management, security of office premises and staff safety, telecommunications, information technology including GSM operations, and asset management.
- Provides the WHO Representative, and other staff at WCO, field offices and Projects, authoritative advice and analysis on all areas of administration, including respect for WHO administrative and financial rules, policies and practices.
- Provides analysis and advice to the WHO Representative and senior staff on management of Awards, Impress accounts and handling of cash; oversees proper reconciliation and reporting of these functions.
- Actively advises on procurement of services required for management of country office or for support of technical programs, participating in local contract committees and ensuring best value for money in procurement practices.
- Facilitates team building, coordinates identification planning and implementation of Staff Development and Learning activities.
- Assists the WR in establishing and maintaining an efficient and effective compliance programme within the Office, including heightened awareness of Standards of Conduct and Compliance requirements.
- Represents WHO and participates actively in the UN Operations Management Team and other interagency meetings; shares relevant information with colleagues, and ensures implementation of decisions taken by the heads of the agencies.
- Liaises with Government departments and other diplomatic missions to ensure timely approval of visas, work permits, VHF/HF radio licenses, vehicle imports, as well as issues of common interest.
- Coordinates with the United Nations Department of Safety and Security (UNDSS) and SEARO focal point for Security, to ensure the Minimum Operating Security Standards (MOSS) compliance and timely reports of security related incidents; disseminate security and travel advisory and arrange security briefings and training of staff.
- Performs other duties as assigned.
Benefits
30 days annual leave, family allowance, home travel, education grant for dependent children, pension plan and medical insurance.
Eligibility Criteria
Applicants must have-
- University degree from a recognized institute in business/public administration, economics, or organizational development.
- Training(s) in HR, accounting, finance, monitoring and evaluation.
- Knowledge of administrative, financial and management theories and principles, procedures and their application.
- Excellent negotiating skills.
- Ability to work under pressure in an independent manner with an inter-disciplinary team.
- Ability to manage teams.
- Ability to represent the Organization in dealing with Government, UN agencies and other development partners.
- Excellent inter-personal skills, tact and diplomacy.
- Ability to use MS office and enterprise-wide integrated administrative and program planning software.
- At least three years’ experience in a range of administrative and financial services.
- Experience or working in a developing country or interaction with national authorities.
- Excellent knowledge of spoken and written English. Working language of local language an advantage.
How to Apply
Applicants must submit their application through online process.
For more information, please visit WHO.
