Deadline: 28 December 2015
The World Health Organization (WHO) is currently seeking applications from the eligible applicants for the post of Executive Associate based in New Delhi, India.
The primary role of WHO is to direct and coordinate international health within the United Nations’ system.
Key Job Responsibilities
The Executive Associate will perform the following functions-
- Compile & maintain relevant information, prepare/assemble information/notes relating to Senior Staff Meetings, Meetings of WHO Representatives (WRs) Meetings, Sub committee for Policy and Programme Development and Management (SPPDM), & other important meetings.
- Initiate administrative follow-up actions, as necessary, in response to Regional Director’s (RD) and DPM’s directives as well as for meetings of Regional Committee (RC)/Executive Board (EBs)/World Health Assembly (WHAs).
- Screen all incoming correspondence, documents and reports; identify and highlight important issues for urgent action/decisions, submit to the Director with full background information obtained from the technical units.
- Review outgoing correspondence including those prepared by the technical units for accuracy of information, format, related instructions and in conformity with the established procedures and discussing shortcomings with the concerned staff.
- Coordinate the technical units’ input for briefings, reports, etc., follow up actions.
- Assist Director/Programme Operations Officer/Regional Advisers (RAs)Managers in the preparation of HR and Activity Workplans.
- Assist Director in the distribution of budget allocated in the beginning of biennium and linking/mapping the same to HR and Activity workplans.
- Assist Director in the distribution of AC and VC/CVC funds among all technical units throughout the biennium.
- Assist Director in the preparation of ADRs/Programme Changes and in the Work Plan Funding and Award Budgeting of the funds to HR and Activity Workplans.
- Assist Department in the management of all resources and their timely and optimal utilization as per the approved HR and Activity Workplans.
- Perform all HR Actions of the Department in the GSM.
- Assist on a regular basis in the creation of positions and work closely with PPC for change in parent positions as appropriate.
- Guide staff of the Units in linking/shifting planned costs and funds from activities to HR Plan and vice-versa.
- Provide regular assistance to Director by maintaining statistical data/reports on approved budget, encumbrances, expenditures, etc.
- Keep records of proposals pending implementation for lack of funds and bring these for approval from overall savings nearer the close of biennium.
- Initiate administrative actions for the recruitment of temporary staff and non-staff personnel, and TAs etc.
Eligibility Criteria
Applicants must have-
- Secondary school education.
- Training in Business Administration, administrative and secretarial practices is an asset.
- At least 7 years of progressively responsible experience in administrative positions.
- Progressive administrative experience, preferably in WHO.
- WHO only considers higher educational qualifications obtained from an accredited institution.
- Thorough knowledge of SEARO Office procedures, practices, forms, etc.
- Good knowledge of organizational structure of technical and support programme units.
- Ability to draft clearly and concisely correspondence/reports.
- Ability to use data and word processing equipment, take notes at technical meetings.
- Knowledge of commonly used computer software applications.
- Proficiency in the use of modern office software packages such as MS Office (Word, Excel, PowerPoint, Outlook etc.) and standard office equipment. Good working knowledge of GSM (or other Oracle-based ERP systems) is desirable.
- Excellent knowledge of written and spoken English.
How to Apply
Applications must be submitted through online registration process.
For more information, please visit WHO.
