Deadline: 16 March 2016
United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is currently seeking applications from the eligible applicants for the post of Administrative Assistant in Bangkok, Thailand.
ESCAP is the regional development arm of the United Nations for the Asia-Pacific region.
Key Job Responsibilities
The Administrative Assistant the following functions-
- Performs general administrative tasks, such as arrangements for meetings and other events, reservations, budget follow-up, etc., including by preparing and/or processing administrative requests or documents, e.g. requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications, etc.
- Performs, under minimal supervision, a wide range of office management and administrative support functions.
- Responds or drafts responses to routine correspondence and other communications; produces a broad variety of documents.
- Provides administrative support to the Unit Chief in the discharge of his/her duties.
- Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions.
- Maintains files (both paper and electronic) and databases for the Unit.
- Records and processes in Umoja a full range of administrative support tasks, such as Sales Orders, Service Orders, Shopping Carts, etc.
- Performs data entry and extraction functions in Umoja.
- Researches, compiles and summarizes data for use in preparation of reports, briefings, presentations, etc., on the implementation of Umoja in the area of conference services.
- Prepares and reviews Umoja reports for the consideration of the Unit Chief.
- Ensures smooth and efficient information flow; assists in the development of office administrative systems and procedures related to Umoja.
- Develops documents on processes, workflows, and transactions carried out in Umoja, in the context of conference services.
- Performs other relevant duties as required.
Eligibility Criteria
Applicants must have-
- High school diploma or equivalent is required.
- First level university degree is an asset.
- A minimum of five years of experience in administrative services, finance, accounting, audit, human resources or related area is required.
- Experience with any enterprise resources planning systems is desirable.
- Experience working in the United Nations Common System is desirable.
- Fluency in English is required. English and French are the working languages of the United Nations Secretariat.
- Knowledge of another official United Nations language is an advantage.
How to Apply
Applications must submit their applications through online process.
For more information, please visit ESCAP.
