The defining of clear and meaningful results (400 words) is required by the PACF fund. The expected results in a proposal can be categorized as three levels: output, outcome, and impact. The PACF is looking for these outputs: results that happen right away after the performances of the activities, for example, “the numbers of people who understand how HIV infection happens will increase after the setup of the network;” and outcomes: those results that will be seen at mid-term or a while after the activities end, for example, “a plan will be derived from the output of how to improve the network.” And impacts are those results that happen after a longer term or after the project’s completion. Projects are needed to be able to demonstrate their impacts on the community over the funding period. For example, an impact could be “the new HIV infection rates of women and girls will decrease remarkably compared to other societies without the network in two years.” If those outcomes or impacts beyond the funding target and the scheduled time could be mentioned, your application will be enhanced.
In addition, the monitor and evaluation plan (400 words) by using indicators with time schedules should be described. The indicators are measurement index of the results, which will be used as index to monitor that if the project is moving on the right direction. One or more indicators for each objective should be selected as quantity data (number, percentage, ratio), and quality data (fact, knowledge). For example, it could be “the percentage of women and girls who have better knowledge of protection from HIV infection.”
The monitoring and evaluation are two parts of a practical plan of using indicators to show the PACF that how you can manage your project. A well-designed monitoring and evaluation section will use the indicators to measure the results of outputs, outcomes, and impacts to track an ongoing project, and to offer useful data and information to the project chief staff and director. The PACF expects you to report on your progress through quarterly phone calls, Skype or email, to send six monthly written reports, and to send an end of year or project report. The semi-annual and annual evaluation reports will be great interests of the project board members, the reviewers and the communities.