[continued from the main page]
Monitoring and evaluation are two parts of a practical plan of the proposal to show the donors that how you can manage to keep your project moving towards the correct direction, and you can send reports based on the monitoring and evaluating data to the donors and the organizations related to the project, and thus this section is of great interest to donors. A well-designed monitoring and evaluation section will provide steps and methods in detail to the project staff on how to measure, monitor, and evaluate the ongoing project activities, which will offer firsthand information to the project chief staff and the director for programmatic decision making and possible activity modification on different project stages. Time schedules have to be set-up as regular as either monthly or quarterly for the monitoring, and semi-annually and annually for the evaluation. The semi-annual and annual evaluation reports will be great interests of the project board members, the donors and the communities.
The monitoring will use the indicators to measure the results of outputs, outcomes, and impacts to track an ongoing project, to make sure that the project is progressing and to offer useful data and information. The monitoring will contribute to the evaluation, but even though the evaluation will be made based on the monitoring data and information, it can go in-depth analyzing the data towards the objectives and goal of the project. A good evaluation will interpret, analyze and summarize the project results according to the project objectives as systemically and objectively as possible. And the financial costs of the monitoring and evaluation section should be included in the project budget.
The monitoring and evaluation section should be considered but not limited to these questions:
- What indicators will be measured to show the results?
- Where will the information or data come from?
- Who will and how to collect the data?
- Who will and how to process or analyze the data?
- What tools and resources are required for the data processing?
- What is the schedule of data collection?
- What is the schedule of data processing or analyzing?
- Who will work on the evaluation report based on the analyzed data?
