Organizational charts give a pictorial representation of the functioning styles of your NGO. It provides a graphic view of the hierarchical system and the levels of responsibility in an organization. It is relevant to present an organizational chart because it gives a quick, bird’s-eye view of the management structure of an NGO.
Organizational charts are mostly found in annual reports, brochures and other promotional material of the NGO. But it is also essential for fundraising and donor proposals. Many donors and donor agencies are interested to know how the operational systems of the NGO are structured and how roles and responsibilities of various staff members are distributed. Organizational charts also become useful when new employees join the organization and they need to be oriented to the working environment. Organizational charts also aid the management to understand the understaffed and overstaffed sections and arrange transfers between them accordingly.
If your NGO has a board of directors comprising of community members, then an organizational chart presents the best opportunity to highlight this. You can mention how the beneficiary community is involved in the decision-making activities of the organization.
Below is a sample for an organizational chart in a typical small and medium-sized NGO: