Deadline: 26 August 2015
The United Nations Population Fund (UNFPA) is currently accepting applications from the eligible applicants for the post of Administrative and Finance Assistant based in New York, USA.
UNICEF works for a world in which every child has a fair chance in life.
Key Job Responsibilities
The Administrative and Finance Assistant will perform the following functions-
- Prepare and update large quantity of Procurement requisitions and coordinates with Procurement Services Branch to obtain necessary procurement related data and follow-up for timely delivery and update procurement status of the individual countries related to validation of countries requests;
- Follow-up requisitions status through the requisition for project report;
- Reconcile the funding expenditures with Atlas General Ledger details for specific CSB projects and interaction with Finance/Admin and Field offices for obtaining expenditure details.
- Review expenditures and investigate irregularities for corrective actions;
- Participate in the review of financial reports submitted by regions and countries;
- Monitor status of the Operating Fund Accounts and propose action for the timely clearance of expenditures;
- Compile and open new CSB project files yearly;
- Participate in year-end closure activities and preparation of financial statements; and
- Provide assistance in preparation of year-end assets and liabilities and balance sheet statements with report and the related working papers.
- Review monthly Atlas statements to ensure that expenditures have been properly recorded and that the allotments are not exceeded;
- Assist with administrative and logistical duties answering telephone calls, scheduling meetings and arranging travel and address related issues if any;
- Provide administrative support to technical officers as needed;
- Act as focal person for mail distribution of Technical Division on behalf of CSB;
- Compile, analyze, and assist in preparation of report on financial information from a variety of sources such as Atlas, current excel worksheet on funds utilization, etc. as inputs to CSB technical work;
- Maintain excel worksheet for CSB commodities validation indicating requisitions in respect of countries;
- Manages and update ‘Activity log ‘ for all financial related activities and file respective correspondences – emails, requisitions in respect of all projects under CSB;
- Assist in producing documentary evidences required by the auditors during audit sessions;
- Assist back up activities for other administrative staff as and when needed;
- Promote continuous improvement and harmonization of business processes; assist in developing new and improve existing policy guidance documents, monitoring tools and reports;
- Perform activities that may be assigned from time to time to ensure the success of the working team;
- Carry out any other duties as may be required by the Branch Chief to ensure full financial accountability and administrative support to the Branch.
Eligibility Criteria
Applicants must have-
- Completed of secondary education;
- 5 years finance-related work experience – accounts receivable, accounts payable, general ledger maintenance, etc.
- Experience in the application of IPSAS or IFRS would be advantageous;
- Proficiency in use of spreadsheets, word processing and computerized accounting systems (preferable PeopleSoft);
- Successful completion of UN GSST/ASAT (Clerical test- shortlisted applicants will be asked to take the test if they have not already done so.
- Applicants must pass the test in order to be eligible to be appointed against the post);
- Strong written and oral communications skills;
- Ability to organize effectively, work under pressure with attention to detail, precision and accuracy;
- Dedication to UN principles and demonstrated ability to work harmoniously with persons of different national background;
- English is required;
- Knowledge of a second UN language, such as French or Spanish, is desirable.
How to Apply
Applications must be submitted through online process.
For more information, please visit UNFPA.
