Deadline: 10 February 2016
United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is currently seeking applications from the eligible applicants for the post of Administrative Assistant in Almaty, Kazakhstan.
ESCAP is the regional development arm of the United Nations for the Asia-Pacific region.
Key Job Responsibilities
The Administrative Assistant performs the following functions-
- Initiates, reviews, processes and follows-up on actions related to the administration of the SONCA human resource activities, e.g., recruitment of staff and consultants, placement, promotion, relocation, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.
- Responds to enquiries and provides information and advice to staff regarding their entitlements, administrative procedures, processes and practices, conditions of service, duties and responsibilities, and entitlements under the Staff Rules and Regulations.
- Oversees the maintenance of vacancy announcement files and keeps track of status of vacancy announcements. Review and processed personnel actions through Umoja.
- Monitors staffing table and prepare relevant statistical data/charts.
- Assists in the preparation and review of financial and human resource proposals/requirements. Consolidates budget/work programme with respect to the secretariat’s and SONCA’s budget, trust funds, grants and procurement.
- Monitors expenditures and compares with approved budget; prepares adjustments as necessary.
- Assists managers in the elaboration of resource requirements for budget submissions.
- Assists in preparation of budget performance submissions and finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures.
- Prepares or customizes financial reports from Umoja generated reports.
- Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.
Eligibility Criteria
Applicants must have-
- High school diploma or equivalent is required.
- Bachelor Degree is desirable.
- A minimum of seven years of progressively responsible experience in administrative services, finance, accounting, audit, human resources, or related areas, is required.
- Experience with the United Nations Common System is desirable.
- Fluency in English is required. English and French are the working languages of the United Nations Secretariat.
- Working knowledge of Russian is highly desirable.
- Knowledge of Kazakh language is an advantage.
How to Apply
Applications must submit their applications through online process.
For more information, please visit ESCAP.
