Deadline: 20 December 2015
United Nations Office for Project Services (UNOPS) is currently seeking applications from the eligible applicants for the post of Finance Assistant in Mogadishu, Somalia. The duration for the post is of 6 months.
UNOPS mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.
Key Jobs Responsibility
The Finance Assistant will perform the following functions-
- Implementation of operational strategies.
- Treasury functions and payment functions.
- Accounting, administrative and clerical support.
- Financial Reporting.
- Knowledge building and knowledge sharing.
- Full compliance with UNOPS rules and regulations of financial processes, financial records and reports and audit follow up; implementation of the effective internal control framework.
- Input to the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.
- Review of payment requests for completeness prior to processing to ensure that documentation is complete and all information concerning the payment has been supplied; proper accounting codes used. Certification of services rendered/goods delivered is written on the payment document and duly signed by authorized officials. Payment to sub-contractors is in compliance with terms and conditions of agreement.
- Review and confirmation of appropriateness of operational transactions processed through the interpretation and determination of applicable policies, regulations, rules.
- Review and confirmation of validity of charges by verifying authorized amounts and ensuring availability of budget and funds.
- Maintenance and control of petty cash fund and preparation of report for replenishment.
- Preparation of payroll register and processing of monthly payroll.
- Frequent contact with the local bank to obtain day-to-day information on rates of exchange, interest rates, changes in procedures and bank regulations, etc.
- Preparation of vouchers and review of supporting documents to ensure completeness, accuracy and correctness of accounts codes charges; entry of transactions in the computerized accounting and finance system.
- Monitoring of financial recorded expenditures and related contributions to ensure timely and accurate accounting information.
- Preparation of monthly expenditure schedules and quarterly, year-end statements.
- Analysis of reports, investigation and adjustment as required.
- Communication with colleagues/clients on areas requiring verification, corrections, additional information, etc. to improve quality of output and/or account submission and increase knowledge base in the process.
- Monitoring of cash requirements and expenditures.
- Adjustment of project expenditures as required.
- Proper closure of projects and refund of unspent balances to Donors/UN Agencies.
- Reimbursement of remaining funds according to agreement (Government, Donor, Dev. Bank).
- Calculation and allocation of interest earnings.
- Provision of finance Atlas (UNOPS ERP Financial System, PeopleSoft) support to field offices and regional office staff for Project Accounting and Financial Reporting.
- Records and files updated in the system.
Eligibility Criteria
Applicants must have-
- Secondary Education, with specialized certification in Accounting and Finance.
- University Degree in Finance, Business or Public Administration desirable, but it is not a requirement.
- Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.
- 2-5 years of relevant in finance and accounting experience is required at the national or international level.
- Excellent Computer Office software packages (MS Office 2010 and or newer versions) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
- Fluency in oral and written English and Somali is required.
How to Apply
Applicants must submit their applications through the online process.
For more information, please visit UNOPS.
