Deadline: 30 August 2015
The United Nations Development Programme (UNDP) is currently seeking applications from the eligible applicants for the post of Finance Associate based in Harare, Zimbabwe.
UNDP works in more than 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion.
Key Job Responsibilities
The Finance Associate will perform the following functions-
- Full compliance with UN/UNDP rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system;
- Country Office Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with office management;
- Implementation of cost sharing and trust fund agreements, elaboration of conditions of contributions within the Country Office resource mobilization efforts;
- Elaboration of proposals and implementation of cost saving and reduction strategies in consultations with office management;
- Adherence to the core values of the UN (ethics and integrity) in all transactions.
- Preparation and modifications of budgets for UNDPs management projects, follow up with HQs on authorized spending limits (ASL) for management projects;
- Implementation of the control mechanism for development projects through monitoring budgets preparation and modifications, budgetary status versus ASL, follow up with HQs on ASL for development projects, maintenance of the General Ledger;
- Presentation of thoroughly researched information for planning of financial resources of the Country Office, reports containing analysis of the financial situation;
- Timely preparation of cost-recovery bills in Atlas for the services provided by, elaboration and implementation of the income tracking system and follow up on cost recovery.
- Proper control of the supporting documents for payments, review of financial reports for NEX projects;
- Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared; travel claims, MPOs and other entitlements are duly processed;
- Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
- Maintenance of the Accounts Receivables for UNDP projects and follow up with partners on contributions;
- Timely VAT reimbursements, payment of GLOC by the Government.
- Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application;
- Daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and recording of contributions;
- Alternate to Finance Analyst (or DCD-Operations) as primary contact with local bank management on routine operational matters including negotiation of exchange rate on replenishment. Transaction and stop payment initiation on internet banking systems;
- Approval and submission of monthly UN exchange rate report to Treasury;
- Timely and accurate preparation of bank reconciliations;
- Selecting bank transfers and deals for approval and settlements;
- Performing Pay cycle manager role in Atlas;
- Timely preparation of monthly cash flow forecast for use by DCD-Operations/Finance Analyst. Liaison with UN Agencies to obtain estimate of their cash requirements.
- Organization of trainings for the operations/ projects staff on Finance;
- Synthesis of lessons learnt and best practices in Finance;
- Sound contributions to knowledge networks and communities of practice.
Eligibility Criteria
Applicants must have-
- Secondary Education with specialized certification in Accounting and Finance;
- University Degree in Business or Public Administration would be desirable, but it is not a requirement.
- Minimum 7 years of progressively responsible finance experience is required at the national or international level;
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.
- Proficiency in written and spoken English and familiarity of local language.
How to Apply
Applications must be submitted through online process.
For more information, please visit UNDP.
