Deadline: 13 December 2015
African Union (AU) is currently seeking applications from the eligible applicants for the post of Senior Procurement Officer in Nairobi, Kenya. The duration for the post is of 11 months.
The mission of AU is to become “An efficient and value-adding institution driving the African integration and development process in close collaboration with African Union Member States, the Regional Economic Communities and African citizens”.
Key Jobs Responsibilities
The Senior Procurement Officer will perform the following functions-
- Ensure compliance of all procurement procedures with AU Financial Rules and Regulations, procurement rules as well as partners’ rules and regulations as per cooperation agreement signed.
- Initiate requests to all AU-IBAR units and projects for inputs in the development of the Annual Procurement Plan.
- Receive, analyze and consolidate annual procurement plans from all units and projects Liaise with unit and project heads on issues relating to procurements.
- Prepare monthly statements of Purchase Orders issued for sake of tracking.
- Prepare a detailed Annual Report and other periodical reports requested by partners on procurement activities.
- Provide guidance and assistance to the Local Tender Boards, the Tender Opening Committee and Tender Evaluation Committee.
- Attend to Tender Board meetings as and when requested.
- Prepare and obtain quotations and samples for locally and internationally procured items whose purchase is not subjected to the Tendering process.
- Prepare purchase orders.
- Undertake regular survey of new suppliers, products and prices in the local market.
- Reconcile suppliers account on regular basis, and initiate action on accounts receivable/payable as the case may be.
- Track orders to ensure prompt delivery.
- Initiate action on clearance of imported items for AU-IBAR.
- Perform other related duties and responsibilities as may be assigned.
Eligibility Criteria
Applicants must have-
- a minimum of Masters Degree in Procurement, Purchasing and Supplies, Material and Supply Chain Management or Finance, Business Management, Accounting or any other relevant discipline.
- A professional certificate and affiliation to a relevant procurement professional body would be an added advantage.
- A minimum of Seven (7) years of relevant working experience in supply chain management and procurement environments at national, regional or international level of which at least 3 years should be at lower management level.
- Bachelor Degree in Procurement, Purchasing and Supplies, Material and Supply Chain Management would be considered provided the posses ten (10) years of progressive experience in supply chain management and procurement environments at national, regional or international level of which at least 3 years should be at lower management level.
- Ability to lead and influence a team of professionals from diverse professional and cultural backgrounds.
- Ability to plan and organize work within a project and ability to make timely decisions.
- Excellent interpersonal skills and ability to operate effectively across organizational boundaries; ability to establish and maintain effective working relations with people of different national and cultural backgrounds with respect for diversity.
- Good judgment and initiative, imagination and tact; ability to ensure effective work structure to maximize productivity and achieve goals.
- Proven expertise in procurement; demonstrated technical knowledge and analytical skills related to supply chain management.
- Effective written, oral and presentation skills, particularly the ability to present information in a concise yet accurate manner; ability to develop consensus among people with varying points of view.
- Working knowledge of data analysis; SAP ERP System.
- Bargaining and negotiation Skills
- Proficiency in one of the African Union working languages is mandatory. Knowledge of one or several other working languages is an added advantage.
How to Apply
Applicants must submit their applications through online process.
For more information, please visit AU.
