Deadline: 8 February 2016
World Health Organization (WHO) is currently seeking applications from the eligible applicants for the post of Administrative Officer in Geneva, Switzerland. The duration for the post is of 1 year.
The mission of WHO is to direct and coordinate international health within the United Nations’ system.
Key Jobs Responsibilities
The Administrative Officer will perform the following functions-
- Support the acting Director in the absence of the Director.
- Represent Director OSS in planning, coordination, prioritization and managing OSS tasks and primarily point of contact for the follow up of OSS work plans in the Director office.
- Provide assistance to the Director and Coordinators in planning and implementing the work programme for the Department.
- Monitor programme implementation and provide routine implementation reports.
- Forecast staffing costs & planned expenditure.
- In collaboration with Director OSS and Coordinators, facilitate the administrative process for implementation of activities, dealing directly with Directors/Team members of other Departments, Assistant Director General of the General Management Cluster (ADG/GMG), Director General Office (DGOs) as needed.
- Review and finalize OSS messages to all staff, draft papers.
- Assist the Director, in coordinating input; review all relevant incoming communication and documentation; identifying problems and issues to be addressed; draft substantive responses for Director OSSs review.
- Organize coordination meetings on behalf of OSS, ensure participation and active follow-up, and provide notes and subsequent minutes/action points.
- Manage OSS related projects independently, upon request or with the agreement of Director OSS that are the interest of OSS; report to Director OSS on the implementation and outcomes of the projects.
- Serve as OSS focal point for internal and external audit requests, as well as JIU.
- Liaise with staff from other Departments to ensure timely provision of information and action for the planning of new activities, prepare necessary documents and treat questions of a coordination and administrative nature on behalf of Director OSS.
Eligibility Criteria
Applicants must have-
- University degree in public or business administration, management or a related field.
- Formal certification in project management.
- Very good knowledge of budget planning and management.
- Ability to organize and implement work plans that require intervention of various stakeholders.
- Analytical skills and ability to present information in a clear and logical manner.
- Good interpersonal, communication and presentation skills.
- High degree of discretion and confidentiality.
- Computer literacy and experience with ERP systems.
- Relevant and progressively responsible experience of at least 5 years in administration of support services or administrative management, of which at least 2 years at the international level such as the UN Common System, preferably WHO.
- Expert knowledge of English is required.
- Intermediate knowledge of French would be an asset.
How to Apply
Applicants must submit their applications through online process.
For more information, please visit WHO.
