Deadline: 7 February 2016
World Health Organization (WHO) is currently seeking applications from the eligible applicants for the post of Programme Assistant in Cairo, Egypt. The duration for the post is of 2 years.
The mission of WHO is to direct and coordinate international health within the United Nations’ system.
Key Jobs Responsibilities
The Programme Assistant will perform the following functions-
- Provide full administrative support including drafting in line with WHO style guide, reviewing and dispatching of correspondence, reports, documents, etc., independently compose and finalize correspondence of administrative nature and draft interim replies, draft presentations as guided by professional staff.
- Receive, screen and log all incoming correspondence, search for information and attach background, provide unofficial translation, if needed, take minutes of unit meetings, update and maintain unit filing system (paper based, electronic and database).
- Follow up on the implementation of programme activities and ensure timely submission of unit’s contributions; respond to and act on telephone enquiries, assess the urgency of programme matters and refer them to appropriate staff for action, inform and remind professional staff in the unit of deadlines, provide supporting material as appropriate.
- Organize the travel of the Regional Adviser and unit staff, including raising travel requests (TRs) in the General Management System (GSM), security clearance, finalizing travel itineraries and hotel bookings etc., and following up and maintaining records on the submission of duty travel reports.
- Provide full administrative support to the unit’s intercountry meetings, draft rationale and plan (including approximate costs) for meetings, compile and process all necessary documentation, liaise with participants, issue TRs, effect payments for participants, follow up on travel claims and complete logistical and financial arrangements.
- Update the unit’s WebPages linked to the programmatic areas.
- Assist/replace administrative staff in the Department, and perform other relevant duties within their scope of responsibility as required.
Eligibility Criteria
Applicants must have-
- Completion of secondary education supplemented by secretarial training.
- University degree in business administration, social sciences or related field an asset.
- At least five years’ progressive administrative experience.
- Relevant experience in the UN system.
- Good filing and organizational skills.
- Ability to maintain good working relationships with staff, experts and visitors.
- Demonstrated ability to translate routine correspondence into English.
- Very good time management and stress management skills.
- Very good knowledge of WHO rules, manuals, practices, procedures and WHO Style Guide applicable to the administrative level an asset.
How to Apply
Applicants must submit their applications through online process.
For more information, please visit WHO.
