Deadline: 30 November 2015
African Capacity Building Foundation (ACBF) is currently seeking applications from the eligible applicants for the post of Records Management Assistant in Harare, Zimbabwe.
The mission of ACBF is to build strategic partnerships, offer technical support, and provide access to relevant knowledge related to capacity building in Africa.
Key Jobs Responsibilities
The Records Management Assistant will perform the following functions-
- Assist in the management of the Central Registry within the Foundation. In this respect, help to design and implement rules and procedures relating to storing, arranging, indexing and classification of records.
- Develop filing systems both manual and electronic, and maintain these so that staff members can access the information they need quickly and easily.
- Updating the electronic filling index and back up all scanned documents according to the Foundation’s requirements.
- Manage the safe storage and integrity of files and records ensuring that the classification and indexing system is always up to date.
- Create, update and maintain databases and backup systems for the control and retrieval of records.
- Monitor the movement of records in and out of the Central Registry ensuring that access to records is controlled at all times and that only authorized users have access to such records.
- Retrieve, scan and make copies of documents according to the Foundation’s internal and external requirements
- Provide a framework to guide departments in the management of their records and use of ACBF’s records system to ensure efficient use of space.
- Resolve problems with records management by effective use of software and other records management resources.
- Conduct an annual records audit.
Eligibility Criteria
Applicants must have-
- Minimum of a Bachelor’s Degree or a Higher Diploma in Records Management Systems or Library Information Systems.
- At least four years’ experience in records management, preferably active experience with automated records management systems.
- Excellent written and spoken English language skills. Knowledge of French would be an added advantage.
- Excellent interpersonal and client orientation skills and the ability to work in a multicultural environment.
- Strong organizing, work planning and scheduling skills, capable of handling large volumes of assignments accurately.
- Excellent computer skills and hands on database skills.
How to Apply
Applicants must submit quoting the reference “Records Management Assistant,” including curriculum vitae with three (3) referees via email.
For more information, please visit ACBF.
