Deadline: 7 September 2015
The United Nations Development Programme (UNDP) is currently seeking applications from the eligible applicants for the post of Procurement Assistant based in Istanbul, Turkey.
UNDP works in more than 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion.
Key Job Responsibilities
Procurement Assistant will perform the following functions-
- Support to organization of procurement processes.
- Support to implementation of sourcing strategy.
- Support to knowledge building and knowledge sharing.
- Supports the preparation of procurement plans and their implementation.
- Supports the organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
- Preparation of Purchase orders and contracts in and outside Atlas, preparation of Recurring Purchase orders for contracting of services, vendors’ creation in Atlas. Buyer profile in Atlas.
- Supports the preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and (Regional) Advisory Committee on Procurement (R/ACP).
- Receiving, inspecting and verification of all incoming equipment, furniture and supplies and scheduling deliveries to users.
- Entry in ATLAS of all the requisite management information.
- Supports the implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
- Supports the preparation of cost-recovery bills in Atlas for the procurement services provided by UNDP to other Agencies.
- Proper closure of the POs and support to quarterly/annual accounts closure process.
- Supports the development and update of the rosters of suppliers, implementation of supplier selection and evaluation.
- Maintains data on LTAs and takes timely actions for the renewals.
- Participates in trainings for the operations/project staff on various procurement related issues.
- Supports and contributes to knowledge building and knowledge sharing.
Eligibility Criteria
Applicants must have-
- Secondary Education with specialized certification or training in procurement. University Degree in Finance, Business or Public Administration would be desirable, but it is not a requirement.
- UNDP Procurement Certification programme is an asset.
- 5 years of relevant procurement and/or administrative post-education experience is required at the national or international level;
- Computer literacy: Experience in the usage of computers and office software packages (MS Word, Excel, etc),
- Advance knowledge of automated procurement systems, experience in handling of web based management systems such as Atlas/PeopleSoft or other ERP system are desirable;
- Strong interpersonal and organizational skills;
- Good writing and communication skills.
- Demonstrated ability to work in a team environment
- Previous experience in the UN is an advantage, but not an requirement;
- Fluency in English and Turkish languages is required.
How to Apply
Applications must be submitted through online process.
For more information, please visit UNDP.
