Application Deadline : 3 Feb 2013
World Bank invites applications from the deserving applicants for the post of Team Assistant(Transaction Specialist). Job location is Lima, Peru. Excellent oral and written command of English and Spanish are required.
Duties and Responsibilities :
Planning
• Liaise with RM staff and/or Task Team Leads (TTL) for information on charge codes, budget availability and trust fund availability and restrictions
• Liaise with TTLs for the identification of upcoming contract needs and specifications to ensure timely preparation of contracts.
• Ensure vendors provide remittance information for payments and that documentation is filed by hiring unit.
Transacting
• Create, maintain and monitor contracts and payment requests for consultants, vendors, supplies, goods and services within the SAP framework, ensuring compliance with Bank policies and procedures
• Handle routine data entry to SAP, prepare checks, file accounting documents, and call vendors for follow-up.
• Update accounting SAP records for monthly commercial bank and SAP reconciliation, including reflecting bank charges and interest, checking vouchers and supporting documentation for accuracy
Controlling
• Run monitoring reports to ensure accuracy of charges and follow-up as needed.
• Liaise with HR, Accounting, and GSD as needed to ensure contracts and associated payments are processed quickly and accurately
• Adhere to ex-ante and ex-post controls related to travel, consultants and procurement of goods and administrative services
Travel
• Review traveler Statement of Expenses (SOE) for accuracy and submission of required supporting documentation
• Process travel requests for short-term staff and visitors, ensuring compliance with Bank policies and procedures
• Monitor outstanding SOEs, reminding staff as needed to ensure compliance with the 21-day deadline in which to submit SOEs
• Prepare travel advances for travelling staff
• Follow-up with staff on return of unused travel advances
Qualifications and Experience :
• High School diploma, preferably with some training in accounting, business, or financial management
• Minimum 3 years of relevant experience
• Excellent oral and written command of English and Spanish
• Ability to work with financial data, interpret policies and procedures, understand the controls framework
• Demonstrated proficiency in the use of financial/accounting systems (preferably SAP)
• Excellent time management and organizational skills
• Ability to anticipate needs and take initiative
• High level of integrity, mature judgment, excellent interpersonal and communication skills
• Ability to exercise good judgment in handling confidential and sensitive information.
• Takes ownership and accountability to meet deadlines and achieve agreed-upon results
For more information visit this link.
