Application Deadline: 30 Jan 2013
World Bank is seeking eligible candidates for the post of Program Assistant. Excellent communication skills and the ability to command both written and spoken of Lao and English language is essential. The job location is Vientiane, Laos.
Duties and Responsibilities :
- Drafts routine correspondence and proofreads materials using proper grammar, punctuation, and style.
- Incorporates agreed comments into documents, making full use of shared drives and software capabilities.
- Uses word processing or desktop publishing skills to produce complex text, reports, figures, graphs, etc., according to standard Bank formats and distribution
- Assists team or work unit by translating/drafting a variety of routine documents, applying effective proofreading and grammar skills in English and Lao
- Coordinates schedules taking priorities into account, monitors changes, and communicates the information to appropriate staff, inside and outside the immediate work unit, including officials outside the Bank Group
- Solves non-routine problems
- Assists in preparation and logistical planning for various events, e.g. conferences, workshops, negotiations, etc.
- In conjunction with and under guidance from staff in a specific discipline, monitor specific activities, (i.e., task, budget, etc.) within teams or clusters
- Maintains current distribution lists, phone/address lists of project/product contacts, and distributes documents for the team
- Maintains up-to-date work unit project and other files (both paper and electronic)
- Performs tasks which rely upon systems and processes unique to the World Bank, including SAP
- Serve as an information resource on status of project/products (e.g. procurement, disbursement, audit, trust fund/co-financing, and legal issues) and draft a variety of standard project-related correspondence
- Attend meetings, drafts minutes and ensures timely clearance and distribution.
- Suggests ways to enhance work organization and effectiveness
- Undertake ad hoc inquiries in standard and non-standard databases, retrieves, manipulates and presents data.
- Participate in mission field work as required
- Mentor less experienced staff
Qualifications and Experience :
- High School Diploma.
- Minimum seven 7 years of relevant experience in administrative work preferably with international organizations.
- Excellent communication skills and the ability to command both written and spoken of Lao and English language
- Computer literate e.g. Word, Excel, PowerPoint, e-mail, and ability to search as well as extract information on the internet.
- Successful completion of World Bank English grammar and spelling test, and standard Microsoft Office application tests (MS Word, MS Excel, MS PowerPoint
For more information visit this link.
