Before writing a job description for the staff, it is important to ensure that all tasks are covered. The following questions will help in preparing the job description:
- What is the purpose of appointing the staff? For a project or for administrative work?
- What are the assignments or duties to be covered by the staff? If there are too many activities to be listed, these can be put into a category and listed in the job description?
- What are the necessities expected out of the staff in terms of qualifications, experience and personal conduct?
- Who will this staff report to? In what manner will the reporting done?
- What will be the contribution of the staff towards the achievement of the goals and objectives of the organization?
- What are the deliverables or end results expected out of the staff?
- What is the period of agreement for which the staff needs to be hired?
Below are some samples that can be used by NGOs for developing job descriptions for various positions:
Sample Job Description for Project Manager
Sample Job Description for Finance Officer
Sample Job Description for Communications & Fundraising Officer
