The first step towards developing a management policy for your NGO is to identify different types of staff members working in your organization. As an NGO, you have employed staff members to handle different responsibilities. An Organizational Chart can help you understand the structure of your NGO especially, where you are based and how responsibilities are placed over other staff members.
Below is an example of the organization chart that pictorially represents the functioning styles of your NGO
From the above organizational chart, it is clear there are different positions to manage different sections of the organization. You can then start listing the categories of these sections. For example, in a typical organization, there are following types of staff or personnel:
Legislative Body: Comprising of Board of Directors involved in developing organizational policies and making key governance decisions
Executive Staff: Mostly the Director (Executive Director) responsible for running and managing the organization.
Program or Professional Staff: Positions like Program Manager, Program Officer, Project Coordinator, Research Officer etc can fall under this category. The staff in this category is a specialized group of professionals on one or different areas.
Administrative Staff: Staff overseeing the administration such as a Manager, Admin Assistant, Supervisor and other support staff.
Finance Staff: Staff that is involved in maintaining accounts for the organization (In some organizations, administrative and finance staff can come under the same category)
Field Staff: Any NGO has to hire field workers which can come under the category of field staff.
Consultants: From time to time, NGOs can hire consultants to complete short-term assignments. Therefore, they need to be covered under some policy.
Interns/Volunteers: Interns and volunteers also get involved with NGOs from time to time. They can be considered as personnel for the organization though in many cases they work without any payment.
