Deadline: 22 November 2015
The Amnesty International (AI) is currently seeking applications from the eligible applicants for the post of Finance and Office Manager in Dakar, Senegal.
The Finance and Office Manager leads the organizational (finance, human resources, facilities, legal, IT and administration) services in supporting the effective operation of Amnesty International’s hub office in Dakar.
The Al’s global campaign is to change the lives of those suffering human rights abuses.
Key Jobs Responsibilities
The Finance and Office Manager will perform the following functions-
- Ensure the financial control of the [Location] Hub Office’s activities through ensuring implementation of strong finance policies, systems, processes, and review of monthly balance sheet reconciliations.
- Ensure the management reporting requirements of the office are met; including accurate and timely monthly management accounts forecasts and budgets.
- Ensure the statutory and regulatory reporting requirements of the office are met, including preparation of the annual statutory accounts (if applicable) in a timely manner, management of the audit process, compliance with tax regulations and compliance with any other local financial reporting requirements.
- Support the Hub Director to ensure the resources of the office are allocated according to strategic priorities and do not exceed the allocated funds for the office, via the management of the budget setting process and delivery of agreed budgets.
- Ensure value for money is achieved by producing financial analysis to support the organization in determining resource allocation decisions including through adequate procurement practices.
- Ensure the cash flow of the office is managed to ensure sufficient liquid reserves and minimal exchange rate risk, in conjunction with the IS London Finance team.
- Manage the payroll of the office, via outsourced payroll providers where relevant, to ensure timely and accurate payments to staff. Ensure capability to report on restricted funding as required. Ensure maintenance of office infrastructure including facility management, power management, equipment maintenance and asset management.
- Ensure proper security of the premises and other assets of the organization through outsourced security arrangements and maintenance of current approved security plan.
- Work with the Organizational Development and Human Resources Directorate to ensure the effective use of people management policies and procedures, as appropriate.
- Develop, provide or commission training and coaching for managers and employees to improve their awareness of and effective application of people management policies and practices.
- Oversee and authorize the preparation and issue of appropriate contractual documentation in relation to terminations and variations of employment, including accurate and timely notification to relevant parties.
- Manage the staff assigned or direct reports, ensuring compliance with all areas of Staff Terms and Conditions of Employment and related policies and procedures, including those relating to cultural diversity; equal opportunities; recruitment; health and safety; training; supervision and performance assessment.
Eligibility Criteria
Applicants must have-
- Accountant qualification – essential.
- Experience in the management and support of staff.
- Experience in setting up and managing organizational systems and processes in finance, administration, IT, legal and HR. Start-up experience preferred.
- Experience of preparing and monitoring budgets and an ability to identify budget problems and solve them.
- Experience of the day- to-day management of an office, including excellent multi-tasking and time management skills.
- Extensive experience in providing human resources expertise and support to management and staff, ideally with experience of working in a regional hub office within an international organization framework.
- Excellent communication skills, including experience in drafting and correspondence.
- Fluent in written and spoken English and [language].
- Experience in establishing, organizing and maintaining comprehensive information systems.
- Experience of dealing with suppliers and external contacts, including the ability to pre-empt and troubleshoot issues, negotiate contracts and provide advice based upon some understanding of local contract law.
- Relevant local network within areas such as tax, immigration, office support service contractors etc.
How to Apply
Applications must be submitted through online process.
For more information, please visit AIIS.
