Deadline: 21 September 2015
The United Nations Development Programme (UNDP) is currently seeking applications from the eligible applicants for the post of Finance Associate, based in Jakarta, Indonesia.
UNDP works in more than 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion.
Key Job Responsibilities
The Finance Associate will perform the following functions-
- Managing day to day operation of the projects’ finance affairs and its associated functions to ensure smooth running operation of the project’s finance aspects;
- Closely monitors the operation of the projects budget, maintains and updates the project accounts while ensuring that the budget is used in accordance with the approved Work Plans and budgets;
- Monitors projects expenditure (commitment and disbursement) based on project records;
- Full compliance with the prevailing rules and regulations of financial processes, financial records and reports and audit follow up; implementation of the effective internal control framework and
- Solid understanding on the Accounting Principles and Audit Procedures to ensure that all financial transactions will refer to the prevailing corporate guidelines;
- Cash advance request budget is reviewed and clarified before being approved by National Project Coordinator;
- Cash advance request is processed in a timely manner including liaise with UNDP Country Office and external party to solve any issues hindering the cash disbursement;
- Good coordination with administration and procurement staff to raise e-requisition and purchase order for cash advance request and
- Maintain monitoring system to ensure all cash advance requests submitted to finance is processed;
- Cash advance settlement is submitted to country office within two weeks after the activity ends;
- Monitors cash advance settlement and raise early warning to avoid overdue outstanding settlement;
- Good quality of cash advance settlement by ensuring complete actual receipts and accurate calculations;
- Timely and accurate recording and reporting of total expense and unused funds;
- All petty cash claims are certified and correctly claimed with complete actual receipt;
- Petty cash is replenished in timely manner to ensure adequate cash for daily operations;
- Perform monthly cash count;
- Reviews sub-contractors invoices and supporting documentation to ensure that services provided;
- Proper control of the supporting documents for payments and financial reports for TNC project; preparation of all types of vouchers;
- Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded, travel claims, other entitlements are duly processed;
- Perform budget revisions for the project as required;
- Timely corrective actions as required and timely response to resolve financial data issues;
- Assist National Project Coordinator with financial reporting;
- Organization of trainings for the operations/ projects staff on Finance;
- Synthesis of lessons learnt and best practices in Finance;
- Sound contributions to knowledge networks and communities of practice.
Eligibility Criteria
Applicants must have-
- Bachelor Degree in Finance, Business or Public Administration. Specialized certification in Accounting and Finance would be desirable;
- 4 years of progressively responsible finance experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems;
- Fluency in written and spoken English is an absolute necessity;
- Fluency in written and spoken Bahasa Indonesia is required;
- Demonstrated strong familiarity with UNDP development projects in Indonesia;
- Knowledge of and experience in supporting administration, finance and purchasing of humanitarian project will be highly desirable;
- Strong knowledge and solid experience in coordination of project management support are essential as well as ability to draft high quality correspondence on budget-related issues, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc
- Good inter-personal and team building skills;
- Full time availability for project management support duties is essential;
- Familiar with Government and UN/UNDP procedures would be desirable
- Advance computer skills required, knowledge of spreadsheet and database packages;
- Experience in handling of web based management systems would be highly desirable.
How to Apply
Applications must be submitted through online process.
For more information, please visit UNDP.
