Deadline: Ongoing
The Pact is currently accepting applications from the eligible applicants for the post of Senior Finance and Administration Officer based in Jakarta, Indonesia.
The Senior Finance and Administration Officer is responsible for the overall administration and financial operations for a specific country, project, or set of projects.
Pact envisions a world where those who are poor and marginalized exercise their voice, build their own solutions, and take ownership of their future.
Key Job Responsibilities
The Senior Finance and Administration Officer will perform the following functions-
- Design and implement systems and procedures in compliance with Pact standards, ensuring effective internal controls and minimizing risks for Pact; ensure that corrective action plans approved by headquarters in response to external or internal audits and other monitoring reviews are implemented as planned and scheduled.
- Manage all country or project finances to ensure effective use of resources in order to achieve project objectives in compliance of all donor and Pact requirements; ensure financial monitoring systems provide timely and relevant reports to Pact and project staff, including analysis and tracking of grant commitments (i.e. cash advances), obligations, awards and liquidations, to support efficient accountable implementation.
- Monitor proper management of cash flow ensuring project liquidity at all times. This includes preparation of cash flow forecasts on monthly and quarterly basis and planning for timely preparation and replenishment for partners and others.
- Monitor the DERAP budget on a regular basis and provide good financial projection and analysis available to relevant staff; help prepare accurate cost estimates and budgets for new proposals.
- Mentor and train relevant staff to ensure that team members have the appropriate skill levels for their positions and are developing to their full capacity; conduct trainings for other personnel as needed to fully educate on efficient, effective financial and internal control systems, budget analysis, as well as policy and procedure awareness and compliance.
- Help manage all start-up and close-out activities
- Ensure that all transactions are recorded in accordance with generally accepted accounting principles supported by relevant and verifiable source documents
- Ensure that all financial records are properly stored and secured.
- Ensure that monthly account reconciliations are performed and appropriate plans are put in place and executed, as applicable, to resolve unreconciled differences.
- Oversee the local Security Management Plan and oversee changes to operations to ensure that adequate risk assessment is carried out and required systems and preventative measures are introduced.
- As applicable, equip appropriate staff to provide technical assistance to local NGO’s in the area of financial management and compliance.
- As applicable, implement a local human resources plan, in collaboration with Pact HR.
Eligibility Criteria
Applicants must have-
- BA and at least 8 years of relevant experience (or equivalent)
- Ability and willingness to travel at short notice
- Experience supporting international donor-funded programs, particularly USAID-funded contracts
- Strong skills in management and coordination of multiple activities and teams. Able to multi-task.
- Excellent communication (written and verbal) and cross cultural skills.
- Highly motivated with strong attention to detail.
- Excellent oral and written communication skills.
- Fluency in Bahasa Indonesian and English.
How to Apply
Applications must be submitted through online process.
For more information, please visit Pact.
