Deadline: Ongoing
Catholic Relief Services (CRS) is currently seeking applications from the eligible applicants for the post of Administrative Assistant, Finance in Baltimore, United States.
The Administrative Assistant, Finance will provide administrative support to the Directors of Domestic Finance and Overseas Finance and Financial Planning and Analysis and their staff and to assist with administrative support for the CFO and Global Treasury if necessary.
CRS carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas.
Key Jobs Responsibilities
The Administrative Assistant, Finance will perform the following functions-
- Support Finance content manager in developing, and updating several Finance SharePoint sites as well as serves as the point person to upload new data/documents.
- Manage Finance filing and document archiving process.
- Assist with scanning, faxing and photocopying as needed.
- Distribute monthly and quarterly interim financial reports and post to SharePoint.
- Manage the USG reporting contact list and the report verification communications, submission and filing processes and the closeout certification process.
- Prepare check requests and travel expense vouchers as needed.
- Solicit department supplies needs and prepare requisition to vendor.
- Submit purchasing requests as needed.
- Update information in the CRS Employee Locator as needed.
- Maintain country program Finance Manager Email listing.
- Update staff mailboxes, org charts and telephone lists as needed.
- Greet visitors to Finance and escort them to their meeting counterpart.
- Provide backup administrative support to CFO and Global Treasury during vacation and extended absences.
- Coordinate logistics for on-boarding of new Finance staff – supplies, equipment, scheduling for first week, etc.
- Meeting and Travel Support.
- Schedule meetings and conference calls, reserve rooms and request equipment for when requested.
- Assist with travel and hotel arrangements and submit Visa requests.
- Provide support for trainings in US and overseas – logistics, documentation and copies.
- Draft correspondence, create PowerPoint presentations and spreadsheets and coordinate the editing, printing and distribution of documents as needed.
- Participate in planning all department functions.
Eligibility Criteria
Applicants must have-
- Bachelor’s Degree preferred (equivalent work experience accepted).
- Minimum 2-4 year’s similar experience, preferably in a finance or international organization environment.
- Excellent proven ability with MS Office – Excel, Word, PowerPoint, SharePoint, Access.
- Strong attention to detail.
- Excellent communication skills, verbal and written.
- Excellent customer service attitude and support.
- Ability to prioritize.
- Ability to work independently and in teams.
- Highly motivated, energetic and proactive.
- Excellent organizational skills.
- Excellent interpersonal skills.
- Sense of good stewardship in the use of agency resources.
- High degree of comfort in a multi-cultural environment.
How to Apply
Applicants must submit their application through online process.
For more information, please visit CRS.
