Deadline: 7 April 2016
World Health Organization (WHO) is currently seeking applications from the eligible applicants for the post of Administrative Assistant in Bucharest, Romania. The duration of this post is 2 years.
The primary role of WHO is to direct and coordinate international health within the United Nations’ system.
Key Jobs Responsibilities
The Administrative Assistant performs the following functions-
- Drafts correspondence and documents in consultation with the Head of Office. Independently composes and finalizes correspondence of administrative nature.
- Revises correspondence, reports, and documents for proper form and (non-technical) content. Takes notes at meetings.
- Types reports and other documentation. Arranges duty travel. Acts as informal interpreter/translator when required.
- Scans, records, refer and follow up correspondence and documents, evaluate the urgency or critical nature of items, and bringing them to the attention of the responsible staff.
- Informs and reminds responsible staff of follow-up dates and deadlines for response or specific actions, supplying supporting material as appropriate
- Maintains financial records for the Country Office; prepares and submits financial reports to WHO/EURO; completes cash/advance reconciliations; manages the Country Office e-Impress account and petty cash.
- Using the Global Management System (GSM), monitors aspects of the implementation of country activities and availability of funds for project/programme budget levels and financial expenditures, according to the approved country work plan. Assembles draft background for planning, monitoring and evaluation exercises.
- Responds to and acts on telephone enquiries in a timely manner. Assesses the critical nature of technical enquiries and refers them to appropriate staff for reply. Coordinates appointments for Head of Office and organizes programmes for visitors.
- Maintains WHO documentation modules (if applicable) and all WHO documentation in consultation with the WHO Documentation Centre as applicable: ensures that information is properly disseminated.
- Provides briefing and guidance to general service and professional staff on general office practices and procedures; assists/replaces colleagues in the team and performs other related duties as required.
Eligibility Criteria
Applicants must have-
- Equivalent to graduation from secondary school or equivalent technical or commercial school.
- Relevant higher education degree.
- Considerable and progressively responsible experience (minimum of 5 years) in the secretarial/clerical/administrative field.
- Bookkeeping experience.
- Experience within UN and/or WHO an asset.
- Excellent (fluency/advanced) knowledge of English.
- Excellent (fluency/advanced) knowledge of Romanian.
- Knowledge of other WHO/EURO regional languages is an asset.
How to Apply
Applicants must submit their applications through online process.
For more information, please visit WHO.
