Deadline: 4 January 2016
Open Society Foundations (OSF) is currently seeking applications from the eligible applicants for the post of Program Administrative Specialist in New York, United States.
The OSF works to build vibrant and tolerant democracies whose governments are accountable and open to the participation of all people.
Key Jobs Responsibility
The Program Administrative Specialist will perform the following functions-
- Providing advanced administrative support for grant making activities and/or other program functions by performing operational work that helps achieve the program’s goals and plans.
- Includes managing most issues independently, identifying new administrative/operational needs and developing/implementing solutions.
- Reviews reports and other documents for compliance, accuracy, and readability; this may include review of data to assure that it is accurate and complete in accordance with appropriate protocols.
- Stays abreast of relevant policies and compliance requirements and assists staff with understanding, operational zing, and adhering to relevant policies and guidelines.
- May assist with processing grants as well as identifying and implementing grants-related best practices.
- Assists in complex events planning and managing related travel, logistics, and budgets. Liaises with vendors (e.g. event planners, translators, graphic designers, etc.) and negotiates contract terms and conditions. May manage administrative issues related to the work of retained consultants (and their logistical support).
- Provides complex grant making or other data review and visualization.
- Manages team/unit’s budgets, including planning, tracking, and variance monitoring and reporting.
- Takes the lead on preparing Management Commitment (rollover) submissions and drafting input for the Operating Status Questionnaire and other similar processes.
- Significant operational responsibilities such as overseeing translation and communications-related projects.
Eligibility Criteria
Applicants must have-
- 3-5 years of administrative experience at a large and complex organization.
- Excellent organizational, analytical and interpersonal skills.
- Poised, works well under pressure and attentive to detail.
- High proficiency with office technology and IT solutions, including the Microsoft Office suite.
- Proficiency in managing data in a complex environment is critical, as well as using data management and visualization platforms and databases (e.g. Salesforce, NetSuite, Foundation Maps, etc.).
- Ability to set up processes, systems, and workflows and ensure adherence to procedures and follow-up.
- Experience with record keeping, budgeting management, and finance administration.
- Experience with multi-tasking and working independently on complex administrative tasks.
- Ability to build and maintain relationships with a wide range of people from diverse backgrounds within a complex organization.
- Experience making administrative and procedural decisions and judgments on sensitive and confidential issues.
- Bachelor’s degree in a relevant field of study or equivalent experience/education.
How to Apply
Applicants must submit their applications through online process.
For more information please visit OSF.
