Deadline: 3 September 2015
The World Food Programme (WFP) is currently accepting applications from the eligible applicants for the post of Logistics Assistant based in Homs, Syria.
The WFP is the world’s largest humanitarian agency fighting hunger worldwide, pursuing a vision of the world in which every man, woman and child has access at all times to the food needed for an active and healthy life.
Key Job Responsibilities
The Logistics Assistant will perform the following functions-
- Receive transport requests (LTIs) and check for correctness;
- Receive truck details from transporters and check for correctness;
- Liaise with transporters to coordinate dispatches and receipts of food and/or NFIs;
- Liaise with partners to ensure readiness to receive food;
- Liaise with authorities to secure facilitation letters;
- Ensure return of waybills as per the standard operating procedure;
- Provide real-time updates to the supervisor on the status of all transportation requests;
- Prepare and submit daily reports on all trucks delivered;
- Immediately report any problems encountered to the direct manager;
- Supervise packaging activities, and ensure service provider adheres to WFP’s standard requirements;
- Ensure that all reporting formats are completed on a daily basis;
- Coordinate with service provider to ensure sufficient production and controls are in place;
- Notify Logistics Officer of any upcoming shortfalls of Raw commodities;
- Ensure sufficient packaging materials are available for packaging requirements;
- Ensure random checks are in place for checking weights on cartons and bagged rations;
- Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are regularly maintained warehouse;
- Report on the quality, quantity of the received commodities and ensure that quantities dispatched as per consignor’s documents match with quantities received and endorse documents;
- Prepare and disseminate daily and monthly stock reports;
- Supervise all warehouse staff;
- Identify training needs of warehouse staff;
- Carry out any training as and when needed;
- Identify staffing needs to ensure a smooth warehouse and packaging operation;
- Maintain records and/or ensure that assistants assigned to the various stores keep records of the food stuff offloaded/loaded at the warehouses, adhering to the WFP systems;
Eligibility Criteria
Applicants must have-
- Completed secondary school education.
- A post-secondary certificate in the related functional area is desirable.
- Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
- Experience analyzing data (on commodities, funds, etc.) and drafting reports.
- Experience in measuring service providers’ performance against set KPIs.
- Experience in assisting the preparation of contract documentation.
- Experience in providing technical business support in corporate systems.
- Fluency in both oral and written communication in English and Arabic.
- Experience utilizing computers including word processing, spreadsheet and other software packages.
How to Apply
Applications must be submitted through online process.
For more information, please visit WFP.
