Deadline: 30 August 2015
The International Development Research Center (IDRC) is currently seeking applications from the eligible applicants for the post of Program Management Officer based in Ottawa, Canada.
Part of Canada’s foreign affairs and development efforts, IDRC invests in knowledge, innovation, and solutions to improve lives and livelihoods in the developing world.
Key Job Responsibilities
The Program Management Officer will perform the following functions-
- Coordinates, collects and centralizes all information about the activities of the program (i.e. research outputs, program level performance indicators)
- Prepares and coordinates program level documents such as (annual work plans, project information memoranda, communications strategies, evaluation plans, project reports or briefings, reports to donors, reports of meetings) for the program team, and in response to specific requests by Centre management
- Tracks the time to respond to concept notes and proposals in order to assess the program’s response rate
- Acts as liaison with key Canadian institutions to ensure good working relationships
- Plans and coordinates program meetings, retreats, international meetings and conferences involving the program’s network of partners and prepares background material, distributes agendas, and provides general support to enhance the effectiveness of the meetings
- On occasion, travels abroad to attend program meetings and retreats
- Prepares minutes and meeting reports of a technical nature to ensure discussions and decisions are well documented
- Tracks and monitors research outputs and liaises with records management staff to ensure that this documentation is properly filed and catalogued
- Reviews project and program material and prepares synthesis documents of results, decisions, and directions for team discussion
- Performs preliminary screening of concept notes, Research Support Projects (RSPs) and project proposals and assists with their administration
- Contributes to the preparation of Project Approval Documents (PADs)
- Assists in the preparation of proposals and progress reports to external funders for externally funded projects and provides periodic project updates, as needed
- Leads the development of a communication strategy for internal and external audiences and coordinates its implementation
- Organizes meetings, conferences, seminars and workshops both locally and internationally; documents and disseminates outputs to participants and selected management
- On occasion, makes presentations and/or represents IDRC at selected meetings, conferences, workshops or seminars
- Maintains the program’s pipeline of activities throughout the year, including tracking of allocation targets
- Files documents (i.e. rPCRs, projects with multiple components) according to the required protocol
- Acts as gatekeeper of the program’s documents to ensure that key documents are available and accessible
- Using available resources and applications (e.g. EPIK), retrieves and aggregates project information in support of the program’s reporting requirements
- Generates and provides information as requested, often on an urgent basis, for both internal and external audiences
- Performs initial review and coordinates the selection process for potential research award recipients, awardees and summer students for the program
Eligibility Criteria
Applicants must have-
- Master’s degree in a relevant discipline such as international development, public health, epidemiology, health systems or health policy, management, or other social sciences;
- One to three years relevant work experience in:
- coordinating projects, conferences and meetings;
- monitoring and compiling research results;
- communicating research, for public and policy audiences;
- preparing reports and briefing notes as well as minute taking;
- building and maintaining partnerships;
- undertaking independent research;
- using data analysis software and managing a database and website is an asset;
- working in developing regions is an asset.
- Bilingual (English/French) position at an intermediate level;
- Understanding of global public health issues and challenges in developing world;
- Knowledge of project management principles;
- Understanding of research-policy linkages;
- Familiarity with evaluation methods is an asset.
How to Apply
Applications must be submitted through online process.
For more information, please visit IDRC.
