When developing your monitoring plan, make sure you have developed systems where beneficiary community is involved to measure the success of the project. This will create a sense of participation, ownership and sustainability in the long-run. UNFPII seeks exact information about such a monitoring process where you have involved the indigenous people through their own systems to monitor the project.
As the project will be funded for 12 months, it is better to have at least one community-based monitoring activity in each quarter or one in six months depending upon the geographic location. This means that once in every three months or six months, the community representatives or the indigenous leaders should participate and give feedback to the progress of the project.
In addition to this, the monitoring process has to be integrated with the traditional indigenous governance structures. This means that if an indigenous community has its own system of community gatherings to deliver common judgments, then your project monitoring process also has to become a part of it.
- Identify the traditional indigenous community processes where they gather and deliberate on public issues
- Seek their consultation to integrate a monitoring process of the project
- After the approval, you can write down this project, mentioning the structure of these processes, who is involved and how decisions are made collectively.
- Additionally, you also need to provide details on reporting mechanisms, whether there will be monthly or weekly reports from the field and how the board members of the organization will monitor them.
At the end of the project, the evaluation plan has to be carried out. It is better to identify the benchmarks required to show the success levels of the project and how they will be indicated. An evaluation study at the end of the project based on the pre-identified indicators can be outlined as one of the activities for evaluating the project.
