Deadline: 22 July 2015
World Intellectual Property Organization (WIPO) is currently accepting applications from the eligible applicants for the post of Human Resources Assistant based in Geneva, Switzerland.
WIPO is the global forum for intellectual property services, policy, information and cooperation. We are a self-funding agency of the United Nations, with 188 member states having an objective to lead the development of a balanced and effective international intellectual property (IP) system that enables innovation and creativity for the benefit of all.
Key Job Responsibilities
The Human Resources Assistant, under the supervision of HR Operations Manager, will perform the following functions-
- Ensure the accurate and timely processing of personnel actions related to contracts, benefits and entitlements; determine and calculate entitlements, and/or verify calculations done by subordinate staff and instructions for payment; prepare payments for authorization; prepare and sign administrative correspondence; coordinate data cleaning and data validation work;
- Review complex entitlements and benefits requests; carry out analysis of potential implications and risk for the Organization, and provide recommendations to the supervisor;
- Brief staff on HR policies, regulations and rules, and procedures, and advise on rights and obligations and on choices available with respect to benefits, allowances and entitlements; conduct exit interviews for separating staff, provide information on separation procedures and formalities; determine entitlements upon separation and prepare related payments;
- Keep up to date with changes to and work in line with the Staff Regulations and Rules HR policies and procedures, and anti-fraud policies and procedures; provide a comprehensive information service to staff on HR administrative matters including conditions of service, entitlements and privileges; proactively anticipate needs on a case-by-case basis and answer a variety of queries of a specialized and complex nature;
- Monitor the efficiency and effectiveness of service delivery methods, procedures and workflow in the work unit and make recommendations for improving working procedures; participate in internal meetings and working groups for the rationalization, harmonization and implementation of internal work processes and HR information systems;
- Carry out comparative research on selected topics such as conditions of employment and respond to enquiries from within and outside the Organization; prepare and analyze data, and assist in the compilation of statistical reports;
- Propose updates and improvements in design, content and layout of the work unit’s web pages based on recurring requests from staff for specific information; develop guidelines, user manuals and other documents and prepare them for upload;
- Perform other job-related duties as required.
Eligibility Criteria
- Applicants must have-
- First-level university degree in Human Resources or in a related field.
- Completed secondary education. Specialized training in contract administration, benefits and entitlements.
- At least eight years of relevant work experience including in the administration of contracts and benefits and entitlements in a UN or other international organization. Experience working with an ERP system.
- Experience supervising a team of support staff.
- Other skills-
- Good knowledge of HR policies, principles and concepts and the ability to interpret and work within the applicable rules, regulations and procedures.
- Proactive in identifying potential issues and initiative in proposing solutions to problems.
- Supervisory skills with the ability to train, guide and motivate staff towards achieving a common goal.
- Good analytical skills and meticulous attention to detail.
- Excellent organizational and time management skills with the ability to manage competing priorities.
- Excellent written and spoken communication skills.
- Absolute discretion in dealing with confidential matters.
How to Apply
Applications must be submitted through online process.
For more information, please visit WIPO.
